Create and Update DOIs with the DOI Form

About the DOI Form

Repositories can register DOIs and update metadata using the DOI Form in DataCite Fabrica.

Create a DOI

Repositories can access the DOI form through the "Create DOI" button, which appears on the left side of all tabs of the Repository dashboard.

After filling in the form, click the "Create DOI" button at the bottom of the page. Your DOI will be saved and the DOI record page will be displayed.

For more information on creating DOIs in Fabrica, watch this short video: Creating a DOI using the form in Fabrica

Detailed descriptions of metadata requirements and field examples are included in the documentation for the DataCite Metadata Schema.

Update a DOI

Repositories can update the metadata for any of their DOIs or Draft records.

From the DOIs tab of the Repository Dashboard, select the DOI you want to update.

In the upper left corner, click "Update DOI (Form)" to access the DOI Form.

You can update the URL, state, and metadata. Only the DOI name itself cannot be changed.

Draft records can be updated to either Registered DOIs or Findable DOIs. Registered DOIs can be updated to be Findable, and Findable DOIs may be changed back to Registered state. Neither Registered nor Findable DOIs may be returned to the Draft state. This means that updating a Draft to another state is final. For more information, see DOI States..

Once you've filled in the appropriate fields, click "Update DOI" at the bottom of the page. Your changes will be saved and the DOI record page will be displayed.

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About validation in the DOI Form
For many fields, Fabrica will validate the entered information. The field will turn green if the information is valid or red if it is not. You will not be able to save until you properly resolve any invalid fields.
In the case of Draft state, there is no validation, so you will not be prevented from saving. If you later update a Draft to a different state, you will need to resolve any resulting validation errors first.

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Updating Schema 3 DOIs with the DOI Form
The DOI Form will always update the metadata schema to the latest version.

Required Properties

DOI

The DOI field is where you set the DOI you would like to create. This field corresponds to the Identifier property in the DataCite Metadata Schema.

The DOI prefix is automatically populated. If your Repository has more than one prefix, select one of the available prefixes from the dropdown box on the left.

By default, a DOI suffix is randomly generated. To randomly generate a new suffix, click the refresh icon to the right of the DOI field. Use the "X" icon on the right to clear the contents. You can also manually specify a suffix in this field.

State

Use the state selection radio buttons to select a DOI state.

Draft records are not yet registered within the global Handle System, which means the identifier can be deleted. Draft records require only the identifier number in order to be created or saved. It is not necessary to enter a valid URL or valid metadata when creating a Draft.
Registered DOIs are registered with the global Handle System. However, metadata for Registered DOIs is not openly available.
Findable DOIs are registered within the global Handle System. Metadata for Findable DOIs is openly available and indexed in DataCite’s APIs and DataCite Commons.

URL

Enter the URL of the landing page that the DOI points to.

The URL must be fully formed, as in https://www.datacite.org instead of datacite.org. URLs containing https:// are encouraged.

Fabrica will verify that the URL is within the allowed domains for your repository. If the URL is allowed, the field will turn green. If the URL is not allowed, the field will turn red and display an error message.

Creators

The Creators field is where you add the information about the authors of the content. For each Creator, the Name field is required.

You can include up to 25 creators when you create a DOI via the form. Multiple creators can be included by clicking "Add another creator".

Name identifier

To auto-populate the Creator name, add an ORCID iD or ROR ID in the Name identifier field. The identifier must be entered as a URL, for example https://ror.org/04wxnsj81. Using this method means the name fields will not be editable to avoid any accidental incorrect attribution.

Name type

The type of Creator must be selected using the radio buttons. The default type is "Unknown". Otherwise, select "Person" or "Organization".

Name

To add the name of a person, enter the Given Name and Family Name of the Creator in the corresponding fields. When Given Name and Family Name are provided, the "Name (from Given Name and Family Name)" is constructed automatically and is not editable.

To add an organization as the creator, select "Organization" using the radio button and type the name in the field below.

Affiliation

The affiliation of the creator can also be included. The organization name is populated by the ROR look-up.

Organizations can also have affiliations, for example if the main organization is a project or working group rather than a formal organization. You can add multiple affiliations.

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Affiliations in DataCite Commons
Affiliation information included in the DOI metadata will be retrieved via the affiliation facet in DataCite Commons.

Title

To include the main title of the content, add it into the Title field and save.

If the title is not the main title of the content, use the Title Type and select the appropriate option from the drop down menu.

There is the option to select the language from the drop down menu and also to include another title by clicking "Add another title".

Publisher

Type the name of the entity that holds, publishes, archives, issues, or produces the resource. The Publisher names and identifiers are provided by the Research Organization Registry (ROR).

The ROR ID is automatically populated once the Publisher name has been selected.

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Publishers not in ROR
If the organization you want to include in this field is not included in the ROR look-up, press Enter when prompted to enter your own publisher name.

This field is used to form the citation for the dataset, so consider which entity would be most appropriate. The information in this field does not need to match that of the repository account holding the DOIs in DataCite Fabrica.

Publication Year

Enter the year when the resource was or will be made publicly available. The field accepts a valid year between 1000 and 2028.

Resource Type General

The general type of the resource. This is a controlled list as specified in the DataCite Metadata Schema.

Resource Type

Includes a short free-text description of the resource type.

Recommended Properties

Subjects

In the Subjects field, add the subject, keyword, classification code, or key phrase describing the resource. Use the dropdown menu to select from the OECD Fields of Science.

When you select from the OECD list, the Subject Scheme and Subject Scheme URI will be automatically filled in.

If the subject name does appear in the dropdown menu, type the name of the subject and press Enter. Optionally, add the Subject Scheme and Subject Scheme URI if applicable.

Contributors

A contributor is an institution or person responsible for collecting, managing, distributing, or otherwise contributing to the development of the resource.

Contributor Type

Select the Contributor Type from the drop down menu.